Documentation and compliance are the two vital steps in export and shipping. To make things easier, shipping documentation software is now used. This blog justifies why you should invest in an export documentation service and use software to prepare your export documentation.

Here you go:

Consistency: Export companies generally do the entire export documentation process manually. As a result, it leads to many errors. With shipping documentation software, the scope of error is minimized and the consistency increases. Even using templates of Word or Excel fails to maintain tons of data. The process becomes tedious and time-consuming. Contrarily, having just one software makes it easier to maintain a database of your shipments with proper formatting.

Time-saving: Shipping documentation software saves a lot of paperwork and reduces the time taken to create bulk export documentation. In fact, it is possible to create documents at least five times faster than any traditional method, such as using templates. It also eliminates redundant data entry.

Accuracy: Manual methods of data entry are prone to errors. The more you type, the greater is the risk of making errors and typos. Automating the export documentation process using software enabled export documentation service cuts down the pressure of typing. As such, it leads to few errors and lesser headache.

Up-to-date: As export regulations are changing constantly, it becomes difficult to keep a track of the changing classification codes and paperwork. It is challenging to stay abreast of these developments. Fortunately, shipping documentation software is a boon as it upgrades constantly with respect to the changes introduced by the export regulatory body.

Monitoring: The role of an export documentation service is to monitor the entire process of export constantly. Automated processes allow you to monitor your shipment according to specific export compliance procedures. In this way, you can analyse each step of the export process and monitor the roles and responsibilities of individuals involved in a shipment.

Automated export documentation services have the ability to monitor the process and generate reports of shipments by country, products, freight forwarders etc. You can use these reports to track the key data elements and understand the overall export transaction trends.