Export documentation is challenging, complicated and tricky. It demands the total involvement of the parties for error-free and quick documentation. To ease that, you can now use export documentation software and obtain export declaration number. Even the slightest mistake could lead to mishaps in export documentation.
#1: Mistaken Contact Details and Payment Info
If you make a mistake in providing contact details, payment information or packing details for export documents, your goods may not be delivered to the correct address. In some cases, goods may not arrive at all. Wrong details can result in delayed shipmen. In fact, the shipment might not reach you.
Likewise, creating inaccurate packing list can also lead to further confusion. If the product is not labelled properly, customs officials will have to tear apart the entire shipment and examine.
Wrong payment information, or incorrectly filled bank draft, may not get paid as that results in ceasing the export.
#2: Inaccurate Classification of Goods
Misclassifying goods may lead to potentially adverse consequences. Hence, it is critical to update product details correctly. Classify products using either Schedule B or HS (Harmonized System) codes.
Regardless of the set of codes used for classifying goods, you may want to ensure using 10 digits on export paperwork for all Requests for Permit – Health/Phytosanitary Certificate. For international documents, you would have to list only the first 6 digits of codes.
In addition to proper classification of goods, it is important to provide export declaration number and export control classification number.
#3: Wrong Product Description
Using a product description that does not match the letter of credit may lead to adverse consequences. It is very important to make sure that the product descriptions along with other fields match so that it is processed faster.
#4: Mistaken Value
After creating the commercial invoice, do not make any changes to the export value as it can lead to complications. It is considered fraud and may have legal consequences too.
#5: Unauthorized People Filling Out Dangerous Goods Forms
Briefly, mislabelling dangerous and hazardous goods could attract potentially disastrous consequences. The only way to avoid this is to ensure that only the authorized person fills out these forms.
Using export documentation software reduces these risks and ensures accurate, speedy, and error-free documentation.